Arlington Northern Virginia says Norfolk naval operations handles vendor payments. Norfolk redirects you to Richmond state government procurement office. Richmond says "that defense contractor supply agreement was signed by the Pentagon liaison office in Crystal City." You've been passed between four Virginia locations spanning 200+ miles for 126 days and your $118K defense contractor components invoice still sits in limbo—while they continue Pentagon contract work with your contracted parts actively installed in naval systems shipping to Norfolk shipyards with visible Department of Defense project documentation.
The invoice references an LLC in Arlington (Northern Virginia federal contractor corridor), but procurement operates from Norfolk Hampton Roads naval base area. Norfolk says Richmond state capital handles defense vendor payments. Richmond redirects back to Arlington Pentagon contractors. Location confusion across Virginia (Northern Virginia DC Beltway vs Norfolk naval vs Richmond state capital)—and your invoice sits unpaid while they advance defense contract deliverables using your components generating value in DoD projects with visible contract numbers and federal fiscal year allocations.
You have the signed defense contractor supply agreement, security clearance documentation, and installation confirmations at Norfolk facility. They've gone silent for 126 days, and you're not sure if this is legitimate Virginia federal procurement review (Pentagon/DoD contracts really do have complex FAR compliance and fiscal year timing), Arlington vs Norfolk vs Richmond organizational confusion across state's diverse geography, Northern Virginia vs Hampton Roads vs Richmond cultural divide, federal government fiscal year cycles (Oct 1 budget timing), or whether escalation in Virginia's tight defense contractor ecosystem damages all future opportunities in a state where Pentagon, Navy, and federal contractors dominate most major B2B relationships.
If this sounds familiar, you're in the right place:
- Net 30-45 terms routinely drift to Net 90-180+ with "Pentagon approval pending" or "federal fiscal year timing" responses in Virginia's defense-dominated economy
- Acceptance disputes appear only after payment requests (defense contractor specifications, naval base security requirements, federal compliance standards)
- Entity confusion: Northern Virginia federal contractors vs Norfolk naval base vs Richmond capital (nobody owns the invoice across Virginia's 200+ mile geography)
- Decision-maker who approved is now "Pentagon reviewing" and supplier contact won't make payment decisions
- Evidence scattered: defense contractor agreements, security clearance docs, installation confirmations, acceptance emails across military and federal systems
- Federal procurement timing: Pentagon/DoD fiscal year cycles create multi-month approval delays (Oct 1 federal budget timing)
- Cross-state complications: you're outside Virginia, unfamiliar with Old Dominion's federal contractor culture and FAR regulations
- FAR complexity: Federal Acquisition Regulation requirements create additional documentation layers for government contracts
What changes when Collecty runs the file:
- Evidence pack assembled in first 48 hours (defense contractor agreements, security clearance docs, installation confirmations, acceptance emails—FAR standards met)
- Entity and decision-owner mapping across Virginia locations (who approves payments in Arlington, Norfolk, Richmond—federal contractor operations or naval base structure traced)
- Industry-aware outreach (we work with Pentagon, Navy, defense contractors, federal agencies—understanding Virginia DoD requirements and federal procurement timing)
- Acceptance reconstruction when "Pentagon approval" or "federal compliance" disputes appear
- Virginia-aware escalation routing (state court procedures, judgment enforcement, balance between relationship preservation and formal action in tight defense ecosystem)
- Documented reporting cadence (you know what's happening through federal fiscal year cycles and DoD timing, why, and what's next—clear timeline)
- Relationship-smart persistence (Virginia defense and federal contractor network ties protected where possible—repeat opportunities matter)
Collecty works Virginia B2B files from $5K to $2M+, across defense contracting, Pentagon, Navy, and federal agencies—evidence-first, Virginia-aware across Virginia Beach, Norfolk, Richmond, Arlington, and Chesapeake. See our US locations.
The Virginia Old Dominion Protocol™
The Virginia Old Dominion Protocol™
The Virginia Old Dominion Protocol™ analyzes contract type and state court enforcement options early, maps Virginia entity and region-based decision ownership (Northern Virginia federal contractor hub, Norfolk naval base operations, Richmond state capital), reconstructs acceptance across industries (defense, government contracting, technology, port logistics), routes escalation with Virginia court compliance while understanding federal procurement regulations and Pentagon fiscal year timing, and documents every step in English for cross-state transparency.
How Virginia B2B Recovery Works
Evidence Intake + VA Compliance
48-hour evidence pack assembly: defense contractor agreements, security clearance docs, installation confirmations. Federal Acquisition Regulation (FAR) documentation verified.
Entity + Decision-Owner Mapping
Arlington Pentagon vs Norfolk naval vs Richmond state—trace the actual payment authority across Virginia geography. Map corporate structure through defense and federal operations.
Industry-Aware Outreach
Pentagon procurement realities, federal fiscal year timing, defense contractor security requirements. Communication calibrated to Virginia federal contractor culture.
Acceptance Reconstruction
When "Pentagon approval" or "federal compliance" disputes appear, rebuild acceptance chain with security clearance docs, installation confirmations, and DoD contract references.
Virginia Court Escalation
State court procedures, judgment enforcement, 5-year statute of limitations (written contracts). Circuit Court options for complex defense contractor disputes.
Virginia Industry Recovery Scenarios
🛡️ Defense Contracting (NoVA/Pentagon)
Situation: $118K defense components, 126 days overdue, "Pentagon approval pending"
Challenge: Components in active DoD systems, federal fiscal year timing excuse repeated 18 weeks
Approach: FAR documentation, security clearance records, defense procurement timing awareness
âš“ Naval Operations (Norfolk)
Situation: $94K shipyard components, 108 days overdue, "Navy procurement reviewing contract"
Challenge: Norfolk Naval Base complexity (world's largest), multi-layer military approval chain
Approach: Installation records at Norfolk, naval supply documentation, military procurement mapping
đź’» Technology (Northern Virginia)
Situation: $87K cybersecurity services, 89 days overdue, "data center approval pending"
Challenge: NoVA data center corridor, security clearance requirements, tech/defense overlap
Approach: Service acceptance docs, cybersecurity deliverable verification, tech contractor procurement cycle awareness
🚢 Port Logistics (Hampton Roads)
Situation: $67K shipping equipment, 95 days overdue, "Port of Virginia operations reviewing"
Challenge: Port logistics timing, maritime supply chain complexity, Norfolk vs Richmond disconnect
Approach: Equipment delivery confirmations, port installation records, maritime decision chain mapping
Virginia Legal Framework for B2B Collection
Statute of Limitations
5 years for written contracts under Virginia Code. Requirements vary—consult local Virginia counsel for specific situations.
Federal Acquisition Regulation (FAR)
Government contracts involve FAR compliance requirements. Defense contractor disputes require FAR documentation awareness.
Virginia Court System
General District Courts, Circuit Courts, Court of Appeals, Virginia Supreme Court. Venue selection matters for defense contractor disputes.
Federal FDCPA Compliance
Federal Fair Debt Collection Practices Act applies alongside Virginia Fair Debt Collection Practices Act. Both require careful adherence.
Ready to Recover Your Virginia B2B Invoice?
Fast triage in 10 minutes
Upload your Virginia invoice, defense contract, or federal contractor agreement. We'll assess Arlington, Norfolk, Richmond—any Virginia location, any industry from Pentagon to port logistics.
Virginia Evidence Pack Checklist (B2B Invoices — Defense Edition)
- Original defense contractor supply agreement (signed)
- Security clearance documentation
- Norfolk/Arlington installation confirmations
- Email acceptance from Virginia decision-maker
- All invoices with aging timeline
- Pentagon/DoD contract references
- Any "federal fiscal year" or payment delay correspondence
Frequently Asked Questions
Your Virginia B2B Recovery Starts Here
Virginia B2B debt collection requires understanding Pentagon realities, navigating Arlington-Norfolk-Richmond complexity, and respecting Old Dominion defense contractor culture—while still recovering what you're owed. The Virginia Old Dominion Protocol™ combines federal contractor expertise with evidence-first methodology across all Virginia industries.
Start Your Virginia Recovery
Submit your Virginia B2B invoice for fast triage. Pentagon, Navy, defense, federal contractors—we handle all Virginia industries with Old Dominion expertise. View our coverage across 40+ countries including comprehensive Virginia operations.
Sarah Lindberg
International Operations Lead
Sarah coordinates our global partner network across 160+ countries, ensuring seamless cross-border debt recovery.
